Wedding day timeline

 

How to be organized on your wedding day

 

Many couples these days hire wedding planners to help them plan their wedding and keep them organized on their wedding day. However, for those of you who do not have room for a planner in your budget, here are some tips on how to keep your day organized and running on time.

1/ Make sure you have a list and contact information of all the vendors that you have hired for the day.

2/ Prepare yourself an emergency kit in case of spills, tares or tears. For more details check http://boutiqweddings.com/brides-wedding-day-check-list/

3/ Have one person, a friend or a relative be in charge of all the vendor deliveries, the set up and keeping to the schedule.

4/ Write out a detailed wedding day itinerary of the whole day from the time you get up in the morning to the time everyone leaves the venue. Below is an example of one that can be very helpful:

 

TimeTask
 Wake up and eat a good breakfast
 Hair appointments
 Makeup appointments
 Maid/matron of honor and best man arrive
 Bridesmaids and groomsmen arrive
 Flowers for bridal party are delivered
 Get dressed (aim for approx. 2 hours before ceremony start time—groom

might need less time)

 Florist arrives at ceremony location
 Photographer arrives
 Videographer arrives
 Photo session starts
 Limousine, car service, transportation arrives for the wedding party
 Depart for ceremony location
 Arrive at ceremony location
 Photos at ceremony location
 Caterer arrives at reception venue
 Musicians, singers, soloists, etc. arrive at ceremony location
 Ushers start to seat guests (aim for ushers to arrive at least 45 minutes

prior to the ceremony)

 Groom and best man are in place (aim for 20 minutes before the start of

the ceremony)

 Finish seating guests
 Opening song begins
 Bride takes her place (aim for 5 minutes before the start time)
 Processional begins
 Bride walks down the aisle
 Ceremony ends
 After-ceremony photos
 Hors d’oeuvres and drinks are served at the reception venue
 Receiving line forms and greeting of guests starts
 Bride and groom are announced/introduced
 Best man and/or father of the bride’s toast
 Groom’s toast


 

 

TimeTask                                                                                                   Cont.
 Dinner is served
 

 

                               

                               

                               

                               

                               

                               

Speeches (list speaker and time for each)

1.                                                            

2.                                                            

3.                                                            

4.                                                            

5.                                                            

6.                                                            

 First dance
 Parents’ dance
 Cake cutting and dessert
 Bouquet toss
 Garter toss
 Late night coffee/sweets served
 Midnight buffet
 Last dance song
 Limousine/car service/transportation arrives for bride and groom
 Couple departs for honeymoon suite
 Reception venue must be cleared by this time

 

  Having a detailed timeline will make your day organized, on schedule and stress free. All the best to you on this your best day ever!!!!                                                                                                                                              

                           cartoon wedding planner at work

 

by Alexandra Slawek, Calgary wedding planner

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